Software Showcase

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April 2004

Accu-Med Services

300 TechneCenter Dr

Milford, OH 45150-2786
Phone: (800) 777-9141•Fax: (513) 831-1370
Email: sales@accu-med.com
Web site: www.accu-med.com
Software:

Cypress Therapy Management

Cypress is a multiuser, sequel database and Web-based application service provider portal that uses C++. It has the ability to export patient rehabilitation charges into a facility’s third-party billing software. By utilizing a data export, the facility is able to eliminate manual entry of these charges by the business office staff. This single point of data entry by the rehabilitation department increases accuracy of billing and ensures that there are no transposed or misread numbers, correct charges are associated with the correct patient, and use of CPT Code modifiers is appropriate. The Cypress export enables facilities to import the rehabilitation treatments and submit billing to their intermediary on a weekly basis, improving accounts receivable activity.

AMS currently offers several third-party data exports; however, Accu-Med is continually creating new Cypress exports. Cypress has customer support and built-in computer-based training. On-site and Web-based training also is available. The software can be used in skilled nursing facilities, outpatient programs, and private practices.

Choice Systems Internet

PO Box 371326
Las Vegas, NV 89137-1326
Phone: (702) 233-4452•Fax: (702) 233-4670

Email: hnawlo@choice-systems.com
Web site: www.choice-systems.com
Software:

Rehab Information Network (RNet©)

RNet is a multiuser software program that operates on the Windows platform. The system is integratable with payroll, admission, and other systems. Created for use in skilled nursing facilities, hospitals, clinics, private practices, and other rehab agencies, RNet offers physical and occupational therapy and speech-language pathology evaluations with automatic CMS-700 and CMS-701. RNet is a profile-based system with a Finance and Billing module that ties the activities of the therapists to the treatment of the residents, tracks therapist productivity, produces all financial reports needed to invoice payor sources, and generates UB-92 and HCFA-1500 reports. RNet also features up-to-the-minute outcomes reporting, PPS reporting and forecasting, and more than 130 management and caseload analysis reports.

Customer service includes on-site training, call-in support, software upgrades with release notes, and technical support. Price is based on number of locations.

Clinicient

Phone: (425) 949-4002 x 1•Fax: (425) 949-4002
Email: sales@clinicient.com

Web site: www.clinicient.com
Software:

Clinicient Office

Clinicient Office is hosted application software accessible via Microsoft Internet Explorer from any Windows 98 or newer computing device or as a client server application. It uses an automated approach to scheduling, documentation, and billing that helps improve reimbursement and clinic management. A registration and scheduling module provides patient, therapist, and resource scheduling with point-and-click access to treatment documentation directly from the appointment. Multiple facilities can be scheduled from a single location, and patients and therapists can be scheduled across facilities.

The software lets therapists click through patient reports such as evaluations, discharge summaries, progress reports, and daily treatment notes. Templates provide documentation for disciplines throughout outpatient rehab. Integrated cross-checking of treatment time against charge time helps prevent under- and overbilling. The optional billing module imports the charges posted by the therapists, and the system automatically calculates expected payments and produces management reports that allow an office to track business performance.

The cost of the software is $195 per user per month for single user license of documentation and scheduling, and the optional billing module is $375 per month for up to 2 users. The client server edition starts at $25,000 for a minimum of 10 users. Updates, upgrades, and telephone support are included in the monthly subscription fee. It is appropriate for all outpatient rehab and therapy settings.

Hands on Technology Inc

11148 Shaw St
Westchester, IL 60154
Phone: (866) 562-8413•Fax (708) 562-8413
email: sales@rehabsoftware.com
Web site: www.rehabsoftware.com

Software:

TheraWriter.PT
TheraFreedom

TheraWriterPT and TheraFreedom are Windows-based, multiuser programs used for scheduling, patient evaluations and reminders, management tools, word processing, charges based on documentation, progress and discharge notes, script manager, custom protocols, and home exercise programs, and they have scan/import capabilities. These programs can be used on a tablet PC, laptop, desktop, and Pocket PC, and are voice recognition compatible. The cost for a subscription is $500 and up. Setup is $65 a month per provider, and direct purchase is $1,595 per provider. Customer service is available through remote, phone, and email support. The software can be adapted to any clinical setting.

Hands On is committed to developing the best physical therapy documentation and management software on the market. It believes its customer support and advanced technology help create tools that can improve the overall performance of any therapy facility.

Isernhagen Work Systems

11 E Superior St, Suite 370
Duluth, MN 55802

Phone: (218) 728-6455•Fax: (218) 728-6454
Email: iws@workwell.com
Web site: www.isernhagen.com
Software:

WorkWell 2.2

WorkWell 2.2 is a multiuser, Internet-accessed software application that specializes in occupational health services such as Functional Capacity Evaluations (FCEs), Functional Job Descriptions (FJDs), and Prework Screening (PWS). The evaluation tools work to match a client’s functional capacity with a job description, giving referral sources access to critical data and facilitating timely return to work decisions. The processing tools streamline written documentation and report generation, eliminating dictation and transcription services. Features include online documentation in real time, either during or following FCE performance, and formatting of job analysis information. The software runs on a Windows 2000 Advanced Server SP3 and uses Java/Flash/Active X Components languages with integration to Microsoft Word. Customer support is free to annual network members, and end-user training is provided free of charge to all systems users. The software is appropriate for environments with a specialized focus on occupational health services such as private practices, rehab facilities, acute care facilities, and hospitals. The software is unique because it provides real-time process documentation, automatic job matching and completion of frequency grid for FCEs, and seamless upgrades to the application software.

Medical Information Management Systems LLC

1900 Pewaukee Rd, Suite C
Waukesha, WI 53188
Phone: (877) 390-6467•Fax: (262) 970-0901
Email: sales@rehabtoolkit.com
Web site: www.rehabtoolkit.com
Software:

Rehab Management Toolkit

Rehab Management Toolkit (RMT) is a multidiscipline, multiple-location practice management program featuring documentation, scheduling, outpatient and contract therapy billing, practice management reporting, and electronic claims submission. The software is applicable in a variety of practice situations, and supports physical and occupational therapy, speech-language pathology, and respiratory therapy.

RMT is compatible with Windows XP, 2000, NT, and 98, as well as Linux/Unix, WAN, and LAN. Customer service includes toll-free support and quarterly upgrades, with training and implementation offered on-site or remotely. Data can be entered from a workstation, laptop, or Microsoft Tablet PC for wireless notes.

The software provides a complete, integrated management solution for all clinical billing, documentation, and scheduling needs. This single-source solution will allow the enterprise complete control of critical data. As a rehabilitation-specific product, RMT will evolve as the rules do.

MediServe Information Systems Inc

3225 S Hardy Dr
Tempe, AZ 85282

Phone: (800) 279-8456•Fax: (480) 831-8880
Web site: www.mediserve.com
Software:

MediLinks®

MediLinks is multiuser, multifacility software that runs on Windows and Microsoft SQL Servers. This integratable software can be used for patient scheduling, patient evaluations, data management, utilization, management reports, outcomes reports, billing, discharge planning, patient/physician insurer letters, template, flowsheet or branching logic based documentation, and reimbursement. MediServe offers implementation, training, clinical professional services, and 24-7 technical support. The software can be used in acute care and outpatient facilities, and supports point of care charting via wireless networks and handheld devices, or through synchronization-based mobile devices. MediLinks is different because of its flexibility of configuration, decision support, and its documented return on investment.

SpectraSoft Inc

6100 South Maple Ave, Suite 118
Tempe, AZ 85283
Phone: (800) 889-0450; (480) 413-0450
Fax: (480) 413-0448
Email: sales@ssoft.com

Web site: www.spectrasoft.com
Software:

AppointmentsPRO
AppointmentsPRO-Multiple Locations
AppointmentsPRO-Multiple Departments
AppointmentsES—Enterprise Scheduling

Installed in more than 3,000 clinics and 450 hospitals over the past 10 years, SpectraSoft Appointments solutions provide a complete front office management solution. The intuitive systems and extensive management reporting provide data to help managers optimize their practices. The software eliminates scheduling errors and reduces no-shows and cancellations, providing a rapid payback and high return on investment.

Used with Windows 98se, 2000, and XP, Appointments software is $995 and up, based on number of concurrent users, locations, or departments. It is integratable with many practice management systems, EMR (documentation) systems, call reminder systems, and billing services.

Applications include: patient and resource scheduling, data management, utilization, management reports, outcomes reports, authorized visit tracking, waiting list management, recall list management, patient reminders (email, phone, and reminder letters), and patient registration. Customer maintenance, support, training, upgrades and updates, and system integration are available; the software can be accessed via PC, laptop, or tablet PC, and can be used in outpatient, acute care, skilled nursing, private practice, and home health settings.

Vox2Data Inc

5899 Whitfield Ave, Suite 102
Sarasota, FL 34243

Phone: (800) 795-6256•Fax: (941) 351-2880
Email: edwardmvp@comcast.net
Web site: www.pacificvoice.com
Software:

Vox2Data for Medical Practice

Vox2Data for Medical Practice—single and multi-user software used on a Windows/SQL Server—is voice recognition software for document management, referral letters, insurance letters, and electronic charting. Customer support is provided in the form of periodic upgrades, on-site training, remote training, and 800-number support. It can be used in many settings, including private practice, group practice, and hospitals, and can be used by anyone who dictates and any personnel who require access to electronic patient charts. The software can be accessed with a desktop or laptop computer with the proper configuration.

According to the company, Vox2Data for Medical Practice is very simple to use, and at $3,000 to $4,000 per provider, it costs less than the software of some competitors. With over 10 years of experience in the voice recognition and document management software industry, the company continues to be partners in patient care with its clients.

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April 2004